Baadal™For listed & multi-branch companies
Branches, books and board papers, on a private cloud your company owns.
Baadal is a private cloud server your company owns, kept on your own premises. Every branch and plant works in the same folders and the same Tally or ERP. Head office decides who opens what, and switches off a leaver’s sign-in in one step.
- Every office works in the same folders and books
- Access set at head office, branch by branch
- Auditors get view-only access with an end date
Or call +91 78620 22715
Five offices. One set of files.
- HO Head office · MumbaiFinance, secretarial, HR Sets access
- BR-01 Pune branchSales, stock, branch accountsXLSStock_
Count_ Q2_ Pune.xlsx - BR-02 Ahmedabad branchSales and servicePDFGRN-
2214_ Ahmedabad.pdf - PL-01 Indore plantProduction, stores, qualityPDFMTC_
Heat_ B1180.pdf - BR-03 Chennai branchSales and collectionsXLSCollections_
Sep_ Chennai.xlsx
Note 01What changes
Spreadsheets by email, shared logins and forwarded board packs, retired.
Most multi-branch companies run on attachments between offices. It holds together until quarter end, an audit or someone leaving.
-
Quarter close · before
Each branch emails head office a stock sheet and a Tally backup. Mumbai consolidates from Pune_
Stock_ , and an hour later Pune sends v4.FINAL_ v3.xlsx With Baadal
Every office works in the same folders and posts into the same books. Head office opens the current figures, not the latest attachment.
-
Leavers · before
The branch shares one login to its file server. When the accountant who set it up resigns, someone has to change the password and tell twelve people.
With Baadal
Everyone signs in as themselves. Head office switches off one account: the sign-in stops, the files stay with the company, and links that person sent outside stop working.
-
Board papers · before
The board pack goes to directors as an email attachment, and copies sit in personal inboxes long after the meeting.
With Baadal
Directors open the pack from a password-protected link that expires after the meeting, with downloads hidden.
Note 02Access, office by office
Pick a person. See what they can open, office by office.
Head office sets access by group: a branch, a department, an audit firm. Move someone into another group and what they can open moves with them. This example company has a head office, three branches and a plant.
Choose a person
Head office finance
Every office’s books and stock figures in one place for the quarter close. Payroll stays with HR, and the board pack is view only.
Company-wide · kept at head office
- Board papers & minutesView only
- Policies & SOPsView only
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | Edit | View only | No access |
| BR-01Pune branch | Edit | View only | No access |
| BR-02Ahmedabad branch | Edit | View only | No access |
| PL-01Indore plant | Edit | View only | No access |
| BR-03Chennai branch | Edit | View only | No access |
Pune branch manager
Their own branch and nothing else. Move them into the Chennai group and Chennai’s folders open as Pune’s close.
Company-wide · kept at head office
- Board papers & minutesNo access
- Policies & SOPsView only
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | No access | No access | No access |
| BR-01Pune branch | View only | Edit | No access |
| BR-02Ahmedabad branch | No access | No access | No access |
| PL-01Indore plant | No access | No access | No access |
| BR-03Chennai branch | No access | No access | No access |
Statutory auditor
View only on the books and stock records of every office, shared until the date you set. Nothing they can edit, and payroll stays closed.
Company-wide · kept at head office
- Board papers & minutesNo access
- Policies & SOPsView only
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | View only | View only | No access |
| BR-01Pune branch | View only | View only | No access |
| BR-02Ahmedabad branch | View only | View only | No access |
| PL-01Indore plant | View only | View only | No access |
| BR-03Chennai branch | View only | View only | No access |
Company secretary
Prepares the board pack and minutes and keeps company policies current. Branch books and payroll stay closed.
Company-wide · kept at head office
- Board papers & minutesEdit
- Policies & SOPsEdit
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | No access | No access | No access |
| BR-01Pune branch | No access | No access | No access |
| BR-02Ahmedabad branch | No access | No access | No access |
| PL-01Indore plant | No access | No access | No access |
| BR-03Chennai branch | No access | No access | No access |
Head of HR
Payroll and staff files for every office. Books and board papers stay closed.
Company-wide · kept at head office
- Board papers & minutesNo access
- Policies & SOPsEdit
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | No access | No access | Edit |
| BR-01Pune branch | No access | No access | Edit |
| BR-02Ahmedabad branch | No access | No access | Edit |
| PL-01Indore plant | No access | No access | Edit |
| BR-03Chennai branch | No access | No access | Edit |
Former employee
Head office switched off one account. Nothing opens for them, their files stay with the company, and links they sent outside stop working.
Company-wide · kept at head office
- Board papers & minutesSigned out
- Policies & SOPsSigned out
Each office’s folders
| Office | Accounts & books | Sales & stock | HR & payroll |
|---|---|---|---|
| HOHead office · Mumbai | Signed out | Signed out | Signed out |
| BR-01Pune branch | Signed out | Signed out | Signed out |
| BR-02Ahmedabad branch | Signed out | Signed out | Signed out |
| PL-01Indore plant | Signed out | Signed out | Signed out |
| BR-03Chennai branch | Signed out | Signed out | Signed out |
Each person’s Activity lists the files they add, edit, share, delete and restore, and downloads through links they sent. Opening a file isn’t recorded.
Note 03The quarter close
From quarter end to the results board meeting, without a Tally backup in anyone’s inbox.
The weeks after a quarter closes are when every office needs the same books at once. Here is how an example quarter runs when all five offices are on Baadal.
-
Day 1Pune branch accounts
Posts the quarter’s last sales and purchase entries into the company’s Tally on Baadal, from the branch, over Baadal Connect. No backup file goes to Mumbai.
-
Day 2Indore plant stores
Files the signed stock-count sheets in the plant’s quarter folder. Search reads the scans, so head office finds them later by item code.
-
Day 6Head office finance
Starts the consolidation with every office’s books and stock figures in one place. Nobody asks a branch to resend the latest file.
-
Day 12Statutory auditors
Get view-only access to the quarter’s books and vouchers for all five offices, on the audit firm’s own accounts. The share ends on the date you set.
-
Day 25Company secretary
Builds the board pack in the Board folder: notes, results and draft minutes, edited in the browser and kept apart from the branches’ working files.
-
Board dayDirectors
Open the board pack from a password-protected link that expires after the meeting, with downloads hidden.
Note 04Folders
A new branch opens with its folders and access already set.
Before Baadal is delivered, we build your folder template around how the company is organised: board and secretarial, head office functions, each branch and plant, the auditors. A new office is one more copy of the branch set, with the same rules.
- Each office’s folders carry its code, so a search can be narrowed to one branch
- Audit folders open to the audit firm for the year, then close on the date you set
- Board packs kept quarter by quarter, apart from the branches’ working files
Company/
00_Board & Secretarial/
Board Packs/
Q2 FY26-27/
Minutes & Resolutions/
Statutory Registers/
01_Head Office/
Finance & Consolidation/
Policies & SOPs/
Contracts & Legal/
02_Offices/
BR-01 · Pune/
Accounts & Books/
Sales & Stock/
Branch HR/
BR-02 · Ahmedabad/
PL-01 · Indore plant/
BR-03 · Chennai/
03_Audit/
Statutory Audit FY26-27/
Internal Audit/
Secretarial Audit/
04_HR & Payroll/
05_Investor Relations/Note 05Tally & ERP
Virtual machines · example company
- TallyTallyPrimeWindows VM · all five officesRunning
- ERPSAP Business OneWindows VM · sales, stores, plantRunning
- TESTERP test copyWindows VM · for upgradesStopped
Snapshot of TallyPrime taken before its last update
One Tally or ERP, with every office posting into it.
Inside Baadal you can run Windows or Linux virtual machines. Put TallyPrime, SAP Business One or your own ERP on one, and branches post into the same company from where they sit, instead of sending files to head office.
- Branches connect with Baadal Connect on Windows or Mac
- A snapshot before each software update, so an upgrade can be rolled back
- USB signing tokens passed through to Tally, for digital signatures
- Sales, outstandings, stock, GST, P&L and balance sheet in the myBaadal app, from a synced copy, for people the admin allows
Each person using Tally, your ERP or Windows needs a licence that covers them. We count those with you before anything moves.
Note 06API & integrations
Already run workflows and integrations? Connect them to Baadal.
Baadal has a REST API, so the systems your company already runs can work with the files and accounts on it. Your ERP, HR system or reporting job talks to Baadal directly, instead of someone downloading and uploading by hand.
Files and folders
- List folders and read file details
- Upload and download files of any type
- Create folders; move, rename, copy and delete files
People · admin accounts only
- List and look up users
- Create, update, enable, disable and delete users
- ERPUploadINV-
PUN- BR-01 · Pune / Accounts & BooksDone2611.pdf - HR systemCreate usersales.chennai.11Joins MondayDone
- HR systemDisable useraccounts.pune.04Last working dayDone
- ReportsCopyStock_
Count_ Head office / Finance & ConsolidationDoneQ2_ Pune.xlsx
ERP
Files each invoice PDF in the right branch’s folder as it is raised, so accounts never saves it twice.
HR system
Creates a joiner’s Baadal account and switches off a leaver’s on their last day, from the same record.
Reporting
Collects every branch’s month-end files into one head office folder before the review starts.
Integrations sign in with an app password, not anyone’s own password, and changes to user accounts need an admin account. We share the API reference with your developers, or build the connection for you.
Note 07Controls
What your audit committee and IT head will ask, answered plainly.
No certifications claimed. This is what Baadal does today, and where it stops.
- Where does the data sit?
- On a Baadal device your company owns, on your own premises in India.
- Is it encrypted?
- The device’s own drives are encrypted, with the key held in its security chip.
- What if a drive fails?
- Choose mirrored drives at setup and work carries on if one fails. Mirroring isn’t a backup, so scheduled backups go to a USB drive, a network share or S3-compatible storage you choose.
- Who decides who opens what?
- Your admin. Users, groups and storage quotas; folders shared person by person or group by group; links with a password and an end date.
- What is recorded?
- Each person’s Activity: files added, edited, shared, deleted and restored, and downloads through links they sent. Opening a file isn’t recorded.
- How do branches reach it?
- Through Baadal’s relay, over an encrypted connection, with no ports opened on your router.
- How is it kept up to date?
- Signed updates, installed automatically.
- Can our own systems connect?
- Yes. The REST API handles files, folders and user accounts, so your ERP, HR system or reporting can work with Baadal directly.
- What can Baadal’s support team see?
- [CONFIRM: how support access is started, what it can reach, and whether the company sees it]
Where it stops
Baadal keeps your records on hardware you own and lets you set who opens them. It doesn’t certify you under SEBI’s regulations, the Companies Act or the DPDP Act. Your auditors and compliance team still decide what your controls need.
Note 08Built for your company
We build your custom app or workflow to suit your needs.
Tell us which approvals still travel between your branches and head office by email or on paper. We turn each one into a form or approval route that runs on your Baadal, beside the files it concerns.
Tell us what you need- Branch expense and petty-cash approvals, signed off at head office
- Capital expenditure requests, routed by amount
- Vendor onboarding with GSTIN, PAN and bank proof
- Internal audit checklists per branch, with findings attached
- A board pack checklist before anything is circulated
Note 09Questions
What CFOs and IT heads ask before moving branch files.
Is Baadal built for a company our size?
Yes. Companies with several branches already run on Baadal, across healthcare, finance, legal, manufacturing and retail businesses in India. On the demo call we map your offices, departments and people, and plan the setup around them.
Will every branch see the same files?
Yes. Every office works in the same folders, and head office decides which office and which person opens each one. Keeping offices in sync needs an internet connection.
What happens when a branch’s internet goes down?
People inside that office keep working over its local network while Baadal and the network have power. Reaching files from outside, and syncing with the other offices, pick up again when the line is back.
Does it replace the database we keep for price-sensitive information?
No. Baadal isn’t that database, and it doesn’t record who opens a file. It lets you keep board papers in a folder only named people can open, and each share of that folder is listed in its sharing panel.
Can our auditors work without seeing everything?
Yes. Share the year’s books and vouchers with the audit firm’s accounts as view only, with an end date. Payroll and board folders stay closed to them.
Will our ERP run on it?
If your ERP has an edition that installs on Windows or Linux, it can run in a virtual machine on Baadal, with every office reaching the same copy. ERPs sold only as an online service stay with their vendor. We check yours on the demo call.
What if the device itself fails?
Our support team works out what failed and arranges repair or recovery under your support and warranty terms. If you chose mirrored drives, one disk failing doesn’t stop work; your scheduled backups are the copy you restore from if more is lost.
Book a demo
See Baadal set up for your offices.
A 20-minute call with your CFO or IT head. We map your offices and departments, show the access model on folders like yours, and check whether your Tally or ERP runs on Baadal.
Call +91 78620 22715