DWG BDL-ENG · R4Construction drawings & documents · contractors · consultants · builders
One Baadal, a private cloud server at head office, holds the GFC drawings, BOQs, RA bills, site photos and subcontractor files for every project. Your site engineer opens the latest revision on a phone before the pour, and your QS finds the measurement behind a disputed bill without calling site.
1234 S-01Non-conformance
The structural consultant revised the slab drawing on Tuesday. On Thursday the site was still fixing steel from the R3 print taped to the container wall.
Every site opens one GFC folder at head office, and the old revision is moved to Superseded the day a new one comes in.
The subcontractor disputes RA Bill 7. The measurement sheet is on a site engineer’s laptop, and the photos are in a WhatsApp group he has since left.
The measurement sheet, the joint measurement and the dated pour photos are filed in the project, a search away from the bill.
Eighteen months on, the client disputes your extension-of-time claim. The hindrance register, the delay letters and the dated photos behind it are spread across three laptops and a WhatsApp group.
The register pages and delay letters turn up in one search for “hindrance Tower B”, scans included.
S-02Revision to site
Move the drawing from R0 to R4 and watch where each issue lands. With prints and forwards, every place builds from whatever reached it last. With one GFC folder on Baadal, the site office, the bar-bending yard and the formwork subcontractor all open the current issue.
R4 issued 15 Oct. All three places open R4 from the GFC folder; R0 to R3 sit in Superseded.
Head officeBaadal · GFC Drawings folderDrawing register · print room
Over the internet · myBaadal appPrints · WhatsApp forwards · email
Print taped to the container wall
This issue reached them. The next one may not.
Print taped to the container wall
Out of date R1 was issued 16 Sep
Nothing here tells them R1 exists.
Print taped to the container wall
Out of date R2 was issued 27 Sep
Nothing here tells them R2 exists.
Print taped to the container wall
Out of date R3 was issued 07 Oct
Nothing here tells them R3 exists.
Print taped to the container wall
Out of date R4 was issued 15 Oct
Nothing here tells them R4 exists.
P-2318 › GFC Drawings
Superseded 0
P-2318 › GFC Drawings
Superseded 1
P-2318 › GFC Drawings
Superseded 2
P-2318 › GFC Drawings
Superseded 3
P-2318 › GFC Drawings
Superseded 4
Forwarded on WhatsApp
This issue reached them. The next one may not.
Forwarded on WhatsApp
Out of date R1 was issued 16 Sep
Nothing here tells them R1 exists.
Forwarded on WhatsApp
Out of date R2 was issued 27 Sep
Nothing here tells them R2 exists.
Forwarded on WhatsApp
Out of date R3 was issued 07 Oct
Nothing here tells them R3 exists.
Forwarded on WhatsApp
Out of date R4 was issued 15 Oct
Nothing here tells them R4 exists.
P-2318 › GFC Drawings
Superseded 0
P-2318 › GFC Drawings
Superseded 1
P-2318 › GFC Drawings
Superseded 2
P-2318 › GFC Drawings
Superseded 3
P-2318 › GFC Drawings
Superseded 4
Emailed by the consultant
This issue reached them. The next one may not.
Emailed by the consultant
This issue reached them. The next one may not.
Emailed by the consultant
This issue reached them. The next one may not.
Emailed by the consultant
This issue reached them. The next one may not.
Emailed by the consultant
This issue reached them. The next one may not.
Shared with you › GFC Drawings
Superseded 0
Shared with you › GFC Drawings
Superseded 1
Shared with you › GFC Drawings
Superseded 2
Shared with you › GFC Drawings
Superseded 3
Shared with you › GFC Drawings
Superseded 4
On Baadal, your planning engineer files each new revision in the GFC Drawings folder and moves the old one to Superseded. That folder is shared with each site and subcontractor, and sharing makes no copy, so they read the folder itself rather than a file someone saved last week. Its sharing panel lists every site, subcontractor and link it is open to.
S-03One record behind every bill
Shree Formwork questions an item on RA Bill 07. Your QS doesn’t call site or scroll back through a WhatsApp group. The measurement sheet, the joint measurement, the revised rate and the dated pour photos were filed in the project as the work happened. A search for “Tower B L3 slab shuttering measurement” finds the sheet and the rate, and the photos sit in that day’s site records.
| Item | Description | Backed by |
|---|---|---|
| 3.1 | Column shuttering, level 3 | JM ✓ |
| 3.2 | Slab soffit shuttering, level 3 Disputed | 5 documents, see the parts list |
| 3.3 | Beam sides and bottoms, level 3 | JM ✓ |
Parts list · what sits behind item 3.2
Baadal™MS_L3_Slab_RA07.pdf07_Subcontractors / SC-14 · Shree FormworkUploaded by the subcontractorJM_L3_Slab_Shuttering.xlsx05_Billing / Joint MeasurementsSite engineer, with the subcontractorWO_SC-14_Amendment-2.pdf07_Subcontractors / SC-14 · Shree FormworkHead officeTowerB_L3_Pour_0919.jpg04_Site Records / DPR & PhotosSite engineerDPR_TowerB_19Sep.pdf04_Site Records / DPR & PhotosSite engineerFile names are examples. Your folders follow the project template we agree with you.
S-04Search across projects
Every PDF, spreadsheet, scanned challan and test certificate is read for the words inside it. Type what you need in plain words; it no longer matters which site uploaded the file or what they named it.
You choose whether the AI runs on your Baadal or through an outside AI service.
Cube results for the Tower B third-floor slab.
The lab’s 28-day report, read from the scan site uploaded.
Found in06_Quality / Cube Tests & MTCs
Scanned lab report
Try another
S-05A day on site
A head office, several live sites and one pour that cannot wait. This is the day the right drawing, the right test report and the right record all matter before lunch.
Walks the slab with the pour card before the pump arrives, checking the steel against R4 in the GFC folder on a tablet. R4 reached site on Tuesday, and the R3 print in the site office is already stamped Superseded.
Notes the slump of each transit mixer, casts the cube samples and photographs every RMC delivery challan into the project’s Quality folder, so head office can match quantities to the supplier’s invoice without asking site for copies.
Uploads the measurement sheet for the fourth-floor slab into their own folder for RA Bill 8. They can’t see any other subcontractor’s folder or rates.
Types “Tower B level 4 slab shuttering measurement” and gets the subcontractor’s sheet and the work order with its rate, without calling site.
The client’s PMC asks for the 28-day cube results on the third-floor slab. They go out as a view-only link that expires on Friday.
Reads the day’s DPR and pour photos from home on the myBaadal app, then signs in from a browser to approve the material indent the site raised for next week’s columns.
S-06Your project template
Your project template is set up before Baadal leaves our office. When a new work order comes in, the site engineer in Pune and the QS at head office start from the same folders and know where GFC drawings, RA bills and cube reports belong.
General notes
S-07Your own workflow
Every drawing, RFI and bill has a path through your company and a person who must approve each stage. Put that path on Baadal, and every site follows the same steps.
Example workflow · Drawing revision to site
The consultant uploads R4 of the slab drawing, with its transmittal, into the project’s From Consultants folder.
The clouded changes are checked against R3 and the transmittal is logged.
The project manager releases R4 to site, or raises an RFI with the consultant when a dimension or bar mark doesn’t tie up.
Files R4 in the site’s GFC Drawings folder and moves R3 to Superseded.
The site engineer confirms receipt as the last step, so head office knows R4 has reached site.
Material indents, RFIs, NCRs and RA bill certification can each get their own steps when we configure your Baadal.
S-08Who sees what
Give access by role and by project. When a site engineer moves from Tower B to another site, move him into that site’s group; if he leaves the company, disable his account.
Pick a place on the plan to see whose pass works there.
Can open
Can open
No access
Can open
No access
Can open
No access
Can open
No access
NoteIf head office’s internet drops, people there keep working on the office network while Baadal and the network have power. Sites need the internet to reach head office and reconnect when it returns.
Every user gets an Activity list of what changed in the folders they can reach: drawings added, edited, shared, deleted or restored, and downloads through links they sent. Opening a drawing isn’t recorded.
A listed company with more than 200 employees runs on Baadal across branches.
S-10Software you already run
A Primavera P6 database, Tally or a construction ERP that installs on Windows or Linux can be hosted on the head-office Baadal itself, each on a virtual machine of its own. The office uses it at network speed.
| Tag | Software | Runs on | For | Status |
|---|---|---|---|---|
| VM-01 | Primavera P6 | Windows VM | project database | Running |
| VM-02 | TallyPrime | Windows VM | accounts team | Running |
| VM-03 | Project ERP | Ubuntu VM | stores and billing | Running |
On every VMStartStopSnapshot
Scheduling, accounts and ERP software that can run on a Baadal VM
Product names and logos belong to their owners and are shown to indicate software that can run on a Baadal virtual machine. Baadal is not affiliated with these vendors.
LicencesEvery user who needs P6, Tally or anything else hosted here must be covered by your software and Windows licences; we check this with you on the demo call.
S-11Contracts, workers and data protection
A contractor holds the employer’s drawings under a confidentiality clause, its own tender rates, and ID proofs and bank details for everyone on the muster roll. Builders add homebuyer KYC on top. Your contracts bind you to guard the employer’s documents, and the Digital Personal Data Protection Act, 2023 covers the personal data, with its duties for businesses being phased in under the DPDP Rules, 2025.
Where the contract has one, use the employer’s drawings and documents for this project only, and pass them only to those it allows.
Drawings stay on a server your company owns, not with a cloud storage company. Each consultant and subcontractor sees only the folders you share, and a share can be view-only, download-blocked or revoked.
Protect the personal data you hold, from workers’ ID proofs and bank details to homebuyer KYC, with reasonable security safeguards.
Encrypted drives on the Baadal, encrypted connections from every site, folders opened by role, and labour and KYC records that only the people you choose can reach.
When a breach happens, tell the Data Protection Board and every person whose data was involved.
Folder share lists show which people and links could reach a project, and Activity shows what was shared and downloaded through public links, which helps you work out what was reached and whose data it held.
Keep registers of the workers on each site, their wages and attendance, in the form your state’s rules set, and produce them when an inspector asks. Contract labour is covered too, so the principal employer needs its contractors’ records as well.
Each site’s registers, and the PF and ESI challans your subcontractors upload, are filed in one place and found by search, scans included.
Not legal adviceBaadal gives you tools for these duties; installing it doesn’t discharge them. Your contracts, consents, policies and site practice still matter. This is a summary for orientation, not legal advice.
S-12Records and retention
Arbitrations, audits and RERA queries arrive long after the last pour. Baadal keeps years of drawings, bills and registers at head office and gets you to the right one when they do.
Joint measurement records, RA bills, hindrance registers and correspondence are what a final bill, a time-extension claim or an arbitration is argued on. Keep them until each is closed, and check what your contract requires.
Keep tax invoices, RA bills and the records behind your input credit for 72 months after that year’s annual return falls due, and longer if an appeal or proceeding is still open.
Registered promoters disclose sanctioned plans and approvals, update the project’s status on the authority’s website every quarter, and draw from the project’s separate RERA account in step with completion, against certificates from an engineer, an architect and a practising CA.
Duties and retention periods are summarised for orientation, not legal advice. Check your contracts, your state’s RERA rules and current labour and tax law.
S-13Comparative statement
| What matters | Google Drive / Dropbox | A NAS from a shop | Baadal |
|---|---|---|---|
| Where drawings and project files sit | Provider’s infrastructure | Your premises | Your premises, on hardware you own |
| Getting the current drawing to site | Shared folders work, but downloaded copies and forwards linger | Often emailed or copied to site laptops | Site opens the one issued folder in the myBaadal app; switch off download and sync to keep copies off site phones |
| Bills and measurement sheets from subcontractors | A shared folder per subcontractor, created and tracked by hand | Mostly arrive on WhatsApp and get saved later, if at all | Each subcontractor uploads into a folder from your project template |
| Finding an old NCR or test certificate | Supported file types and plans vary | Depends on indexing software and file type | Full-text and AI search, scanned certificates included |
| When a site engineer leaves | Close the account, then chase the links they shared | Reset access on each share separately | Switch the account off; what they filed remains in the project |
| Primavera, Tally or a project ERP | Separate hosting or a cloud subscription for each | Usually installed on one PC at head office | On its own virtual machine on the device, open to head office and site |
| Who sets it up | Your team or an IT partner | Your team or an IT partner | Project folders, site logins and roles set up by Baadal before delivery |
| What you pay | Provider plan; costs depend on users and storage | Hardware, plus any software and support | One-time hardware + annual support plan |
Capabilities depend on the product, plan, hardware and configuration.
S-14Requests for information
Give each site a GFC folder that holds only the current revision, and move the older one to Superseded whenever a new one is issued. Site engineers open that folder from the myBaadal app on a phone or tablet. A drawing-issue workflow can require the project manager’s approval before anything reaches it.
Yes. Site engineers, planners and store keepers sign in through the myBaadal apps on Android, iPhone, iPad, Windows or Mac, or in a browser, and see only the projects their role allows. A site needs an internet connection to reach head office. If the head office’s own internet drops, people there keep working on the office network while it and Baadal have power, and sites reconnect when the connection returns.
Keep them on your engineers’ workstations, as you do today, and save the drawings and models into the project folders on Baadal, with version history behind every file. Baadal also runs Windows and Linux virtual machines, so software that installs on Windows or Linux, such as a Primavera P6 database, Tally or a project ERP, can be hosted on the device. Tell us what you use and we check its requirements and your licences on the demo call.
Yes. Share the progress-report and test-report folders with the client’s team as view-only, and keep BOQ rates, subcontractor bills and tender working out of what they are given. They see only what you share, and you can end their access at handover.
Each subcontractor uploads into a folder for their own package. Measurement sheets, bills, labour documents and submittals arrive there instead of in a WhatsApp group, and no subcontractor can see another’s rates.
They stay on hardware you own through the defects liability period and any claim that follows. For a builder, RERA also makes the promoter rectify structural defects reported within five years of possession, so the quality records need to stay reachable. Move the as-builts and the handover set into an archive folder, narrow who can open it, and search it years later the same way as a live job. Scheduled backups keep a separate copy on the drive or storage you choose.
On the setup call we look at where your project files sit today and agree your project template. Then we help you plan the move project by project, in the order that suits your live sites, and confirm the schedule once we have seen your data and the software you use.
Call Baadal support and we diagnose the fault and arrange recovery or repair under your support and warranty terms. If the drives are set up mirrored (RAID-1), that helps when a drive fails, and your scheduled backups hold a separate copy. Mirroring is not a backup, so keep both.
S-15Book a demo
In the demo we lay out a project the way a contractor runs one, open it on a phone the way your site engineer would, and then quote for your head office and sites.
Call +91 78620 22715
