Baadal™Sharing & access control
Every share on purpose. Every share reversible.
Choose what each colleague or group can do in a folder: open, add, edit, share or delete. Send clients a view-only link, or a link they can only upload to. Set an expiry date, and take any of it back in a click.
Pick who you’re sharing with, then switch permissions on and off. The dark card shows what they get.
Internal share
Permissions
- Read Open and view. Always on.
- Create Add files and folders
- Edit Change files already there
- Share it with others
- Delete Remove files
Advanced settings
- Allow download and sync Off: download and sync are blocked; they can still view it in myBaadal
- Set an expiry date Access ends in 7 days
What Priya sees
- OpenAllowed
- Download & syncAllowed
- Add filesOff
- EditOff
- Share with othersOff
- DeleteOff
Priya can open it and download or sync it, but can’t add files, edit what’s there, share it with others or delete files.
Access ends in 7 days. Nobody has to remember to remove it.
Start with View only. Switch on more only when the work needs it.
Protect confidential folders. Keep Share and Delete off, so nothing can be re-shared or deleted.
Put a date on temporary access. Set an expiry date for anyone helping on a single job.
Three ways to share
A colleague, a whole team, or a client outside the firm.
One person
For anyone with an account on your Baadal. They find it under “Shared with you”. Share a folder and everything added to it later is shared too.
- From the web or any myBaadal app
- View only, can edit, or custom
- Optional expiry date and note
A whole team
Share with a group such as Accounts or Site team. New joiners get access the moment they’re added; people who leave the group lose what it gave them.
- One setting for every member
- No re-sharing when the team changes
- From myBaadal on the web
A client, by link
For anyone without an account. A link opens view-only, and you can add a password and an expiry date. Need files from a client? Send an upload link: they drop files into one folder and can’t see what’s already there.
- Optional password and expiry date
- Download on or off
- Delete the link to end it
Access control
Five permissions, set per share.
Most shares need one click: View only, or Allow editing, which on a folder also lets them add, delete and share it with others. When a folder is sensitive, open Custom and allow exactly what the job needs.
- Read
- Open and view. Always on for a person or a team.
- Create
- Add new files and folders inside it.
- Edit
- Change files that are already there.
- Share
- Share it with someone else.
- Delete
- Remove files. They go to Deleted files first, so a recent mistake can be undone.
| Folder | Partners | Accounts | Sales | Interns |
|---|---|---|---|---|
| Clients | Can edit | View only | View only | No access |
| Invoices 2026 | View only | Can edit | No access | No access |
| HR & payroll | Custom | No access | No access | No access |
| Templates | Can edit | View only | View only | View only |
In this example an intern sees only Templates. The same rules apply on Android, iPhone, iPad, Windows, Mac and the browser.
Taking it back
One person can have three ways in. Close every one.
Access can come from a direct share, a group and a link at the same time, and each works on its own. The folder’s sharing panel lists every person, group and link on it, so you can close every way in, not just the first one you find. A link isn’t tied to a person: whoever has it can use it until you delete it or it expires.
Removing access never deletes the folder or its files. It can’t recall copies someone already downloaded.
- Shared with Rahul directlyCan edit · shared by Meera Iyer
- Through the Accounts groupView only · applies to all 6 members
- A link sent to RahulView only · password · expires 31 Oct
Rahul can open this folder three ways. Remove one, and the other two still work.
- Priya ShahAccounts · 200 GB limitActive
- Rahul M.Accounts · no limitActive
- Ankit K.Left in September · files keptDisabled
- Add a person
- Reset password
- Change limit
- Disable account
People and accounts
Everyone signs in as themselves.
Nobody borrows a colleague’s password, so every share and every change carries a name. Sort people into groups by team, cap anyone’s storage if you need to, and set a new password when someone forgets theirs.
When someone leaves, an admin disables their account in myBaadal on the web. They can’t sign in any more, links they sent stop working, and their files stay on the Baadal. Folders they shared with colleagues stay shared, so the work carries on. The Manage Users screen in the Android and iPhone apps covers the everyday jobs: add a person, set a storage limit or reset a password.
Activity
Every edit, share and delete, written down.
Your Activity list shows what happened to your files and the folders shared with you: files added, edited, shared, deleted or restored, and downloads from links you sent. When a client asks where their documents went, or a file goes missing on a Friday evening, start there. Recently deleted files can be brought back from Deleted files.
- Today 10:42Priya Shah edited Invoice_0412.xlsx in Invoices 2026
- Today 09:15Someone with a link downloaded Site_Plan_Rev07.dwg
- Yesterday 17:30Meera Iyer shared Site_Plan_Rev07.dwg by link
- Mon 16:20Meera Iyer shared Invoices 2026 with Priya Shah
- Mon 11:05Priya Shah deleted Draft_v1.docx · still in Deleted files
Where your shared files live
Shared in place, not sent around.
Inside the firm, a share points to the one file on the Baadal in your office. No copies on email, WhatsApp or someone else’s cloud.
On hardware you own.
Shared files stay on the Baadal on your premises, and you decide where its backups go.
The same rules on every screen.
A view-only share is view-only in the browser, on a phone and in File Explorer or Finder.
Who it’s for
How different firms share on Baadal.
Law firms & advocates
Clients upload into their matter. Counsel get a link that expires.
See howArchitects & designers
Revisions come in from consultants. Presentations go out to clients.
See howCreative studios
Review links without a download button. Delivery links that expire.
See howHealthcare & clinics
Send a report to a patient or a referring doctor without WhatsApp.
See howFinancial advisory
A review the family can read, on a link you can withdraw.
See how
Questions
Before you share.
Step-by-step guides with screenshots are in the Baadal Help Centre, in English and Hindi. Something else? Ask us on WhatsApp
Can my staff see everything on the Baadal?
No. Apart from their own files, a person only sees a folder once it’s shared with them, or with a group they’re in. That’s the same on the phone apps, the computer apps and the browser.
If I remove someone from a group, do they lose access?
They lose what the group gave them. If you also shared the folder with them directly, or sent them a link, those still work until you remove them too. The folder’s sharing panel lists every person, group and link on it.
Does sharing make copies or use up space?
No. A share is access to the original, so there is one file, one latest version, and no extra storage used.
Can a client send us files without an account?
Yes. Send them an upload link to one folder. Add a password and an expiry date if you like.
What happens when someone leaves the firm?
Disable their account in myBaadal on the web the day they go. Sign-in stops, links they sent stop working, and nothing they saved is lost. Folders they shared with colleagues stay shared until you change them.
Does removing access delete the file?
No. Unsharing, removing someone from a group or deleting a link only ends that access. The file or folder stays exactly where it was.
Book a demo
See your folders, shared the way your firm works.
Book a 20-minute demo. We’ll set up your teams, your folders and who sees what, and show you how to take any of it back.